06_TAManageAddressBk.fm Modified: 8/16/02
Template Version 1.0
GL-1020 Administrator’s Guide 193
MANAGING THE ADDRESS BOOK
TopAccess comes with an address book feature. You can:
n Enter names and create groups for use with the Scan to Email
or Scan to iFax agents
n Set up the address book in advance or add recipients while
you create a recipient list for a Scan to Email or Scan to iFax
transmission.
n Build a recipient list that contains one or more contacts or
groups
As administrator you are responsible for maintaining the address
book, which can be accessed by all users.
Adding or Editing a Contact
1On the
Administration tab, click the Address Book submenu.
The Address Book Contacts List page opens.
2Click
New or check the box to select the contact to edit, and
click
Edit.
The Contact Properties page opens.
3 Type in or edit the last and first names. Each may be no more
than 32 characters.
4 Type in or edit the email address, which is limited to 90
characters.
5 To add the contact to a group, click the group(s) in the group
display.
If a group is not selected, the contact’s address appears in the
“No Group” list of addresses. These are not assigned to any
group.
6Click
OK to save the new or edited address.
7 If adding, click
Reset to clear all the field entries so you can
add another address.
Adding or Editing a Group
1On the
Administration tab, click the Address Book submenu.
The Address Book Contacts List page opens.
2Click the
Groups link.
The Group Properties page opens.
